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How to Apply for Research Ethics Board Review

1. Complete mandatory human subjects protection training

The North York General Hospital Research Ethics Board (REB) requires that the investigators and their research staff (research coordinators, research assistants, research team members who have contact with research participants or access to identifying personal health information, volunteers and students) complete training with respect to the Privacy and Security Module for Researchers  Download: Privacy and Security Module for Researchers and Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans(TCPS 2).

Mandatory Privacy and Security for Researchers Module Training:
The research team members should complete Privacy and Security Module for Researchers Download: Privacy and Security Module for Researchers and submit a hard copy of the signed attestation with the application for REB approval. Keep a copy for your records as it may be used for new studies submitted prior to the one year expiry date.

Mandatory TCPS2 Tutorial Course on Research Ethics (CORE) Training:
This self-paced, free online tutorial consists of eight modules which include case study examples in audio, video and text. Completing this training helps ensure the rights and welfare of human subjects are protected and also gives you important insights that will help you complete the REB application and navigate the REB process.

Access the TCPS 2 tutorial on the Government of Canada website.

Create an account using your North York General Hospital (NYGH) email address (preferred, if you use non NYGH account, please make sure to check your spam folder for confirmation email from TCPS) and enter NYGH as your institution when you are creating your account (mandatory). A printable certificate is generated at the completion of the tutorial. Please attach the copy of your completed certificate along with your REB application package.

The TCPS training is valid for a three-year period, after this time it should be retaken. Investigators must maintain current training for the duration of the project. Contact the REB Office with any questions regarding maintaining your human subjects protection training.

Additional Training Resources — CITI Canada Online Educational program:

NYGH is a member of the Networks of Networks (N2). This membership provides access to a variety of resources including the following online courses:
  • Good Clinical Practice (12 modules)
  • Responsible Conduct of Research (11 modules - 6 required for certificate)
  • Basic Biomedical (9 modules - 8 modules required for certificate)
  • Transportation of Dangerous Goods (TDG) and IATA (6 modules)
  • Social Behavioral Sciences (11 modules - 10 required for certificate)
  • Health Canada Division 5 - Drugs for Clinical Trials Involving Human Subjects
If you are interested in completing these self-paced training courses, contact Tasleema Baksh in the Office of Research Innovation (ORI) for further help: tasleema.baksh@nygh.on.ca  or at 416-756-6340.

2. Check dates for REB meetings and submission deadlines

Submit one hard copy and electronic copy of your complete submission to the REB office.
The application package must be received in the REB office no later than 4 p.m. on the first Tuesday of the month for consideration at the REB meeting for that month. See the scheduled dates of Research Ethic Board meetings.

3. Preparing the REB application package

Before submitting a new study for REB review, refer to Study Submission Checklist. As mentioned in the Study Submission Checklist, BOTH operational as well as REB approvals need to be complete before the research project is authorized to start at NYGH. Submit the Submission Checklist with appropriate attachments to both REB and ORI offices.

All submissions must be typed. Applications submitted on outdated forms or incomplete application packages, will be returned to the investigator which may result in a delay of the REB review.
The REB's Forms and Guidelines page contains the most current forms.

A complete REB application package includes the following:
  • Study Submission Checklist
  • Availability of Resources for Research form
  • Toronto Academic Health Sciences Network (TAHSN) Human Subjects Research Ethics Application
  • For retrospective chart review, use Toronto Academic Health Sciences Network (TAHSN) Application to Access Retrospective Data for Research purposes — Chart Review Application
    Please ensure all required signatures are in place on the TAHSN form before submission.
  • Availability of Resources for Research form
  • Research protocol
  • Informed Consent Form, if applicable
  • Supplementary materials, if applicable (i.e. questionnaires, assessment tools, advertisements for recruitment, documentation from other REBs, case report/data collection forms, interview guide, telephone script, Data safety Monitoring Board [DSMB] Charter)
  • Detailed budget
  • Investigator's brochure or product monograph (for studies regulated by Health Canada)
  • No Objection Letter (NOL), Investigational Testing Authorization (ITA) or Notice of Authorization (NOA) for studies regulated by Health Canada
  • Mandatory Privacy and Security for Researchers Module Completion Attestation(s) and TCPS completion certificate(s).
4. Need help?

Contact the office for guidance with completing REB applications or for clarification regarding any information posted on the research ethics web pages:

Dr. Sunila R.Kalkar, REB Coordinator
sunila.kalkar@nygh.on.ca
T: 416-756-6444 ext. 3485